Pennsylvania association records requests
Pennsylvania's condominium act says records must be reasonably available, with no set number of days. The planned community act requires annual financial statements within 30 days of a written request. If the association is a nonprofit corporation, a member may sue if it refuses or does not reply within 5 business days.
| Association | Deadline | Law |
|---|---|---|
| Condominiums | A reasonable timerecords reasonably available | 68 Pa.C.S. 3316 |
| Planned communities | 30 daysfinancial statements, after written request | 68 Pa.C.S. 5316 |
| Nonprofit associations | 5 business daysbefore the member may sue | 15 Pa.C.S. 5508 |
Condominiums
68 Pa.C.S. 3316; complaint route 68 Pa.C.S. 3322 read at a secondary source
This section covers condominiums under the Uniform Condominium Act.
- Who may ask
- Any unit owner and the owner's authorized agents.
- What starts the clock
- No written request is required by the statute.
- Deadline
- The statute sets no deadline. All financial and other records must be made reasonably available for examination.
- What may be withheld
- The statute lists nothing that may be withheld.
- If the deadline is missed
- A unit owner in good standing may complain to the Attorney General's Bureau of Consumer Protection about violations of this section. The owner generally waits for the governing documents' dispute process or 100 days first. Other remedies are not limited.
Planned communities
68 Pa.C.S. 5316 read at a secondary source
This section covers planned communities under the Uniform Planned Community Act.
- Who may ask
- A unit owner and the owner's authorized agents.
- What starts the clock
- A written request for copies of the annual financial statements.
- Deadline
- The association must provide the annual financial statements within 30 days of the owner's written request. The statute does not say business or calendar days. Other records must be reasonably available for examination.
- Also
- The association prepares the annual financial statements (balance sheet and statement of revenues and expenses) within 180 days after the fiscal year ends.
- Copies and costs
- The fee for copies of other records may not exceed the cost of producing them. Financial statements are not subject to that fee provision. The cost of preparing them is a common expense.
- If the deadline is missed
- An owner may complain to the Attorney General's Bureau of Consumer Protection if the statements are not provided within 30 days or the supporting records are not reasonably available.
Nonprofit associations
15 Pa.C.S. 5508 read at a secondary source
This law applies to associations that are nonprofit corporations. It adds to the condominium and planned community acts.
- Who may ask
- A member, in person or through an agent or attorney with a verified power of attorney.
- What starts the clock
- A written, verified demand made in good faith for a proper purpose related to the member's interest, describing the records with reasonable particularity. It may be delivered to the registered office, principal place of business, an actual business office, or the secretary's address.
- Deadline
- If the corporation refuses or does not reply within 5 business days, the member may sue to compel inspection. The covered records are the membership register, books and records of account, and minutes.
- Also
- Copy of the bylaws: promptly after demand, without charge.
- Copies and costs
- No fee for inspection. Members may copy or extract. A reasonable cost may be charged for a membership list as a court condition.
- What may be withheld
- A request for an improper purpose may be refused. The corporation may set reasonable confidentiality and use limits and must prove they are reasonable.
- If the deadline is missed
- The member may bring a court action to compel inspection.
How HOAChime handles Pennsylvania requests
HOAChime sets the deadline from each association's state and type, so a planned community gets the 30-day clock for financial statements and a nonprofit gets the 5 business day clock. It sends reminder emails, shows a due-soon and overdue list across every association, and keeps a full history of each request. Records can be marked withheld with the reason, and copy costs are tracked as quoted, paid or waived.
Checked against the statute text on 2026-11-13. This page is a plain-English guide, not legal advice. Laws change; follow the citation links for the current text, and ask the association's attorney about a specific request.