Oregon association records requests
Oregon planned communities and condominiums must furnish the key association documents within 10 business days after an owner's written request. General inspection of other records has no day deadline, only reasonable rules set by the board. The sections set no penalty of their own.
| Association | Deadline | Law |
|---|---|---|
| Planned communities | 10 business daysafter a written request, for the key documents | ORS 94.670 |
| Condominiums | 10 business daysafter a written request, for the key documents | ORS 100.480 |
Planned communities and HOAs
This act covers planned communities under ORS chapter 94.
- Who may ask
- An owner or a mortgagee of a lot can examine and copy records. An owner makes the written request for the statement and the key documents.
- What starts the clock
- A written request for copies and for the key documents. A request to examine other records must be made in good faith for a proper purpose.
- Deadline
- Within 10 business days after the association receives an owner's written request, it must furnish the key documents: governing documents, the latest financial statement, the current budget, the reserve study, and architectural standards. Examining other records has no deadline in the statute; they must be reasonably available.
- Also
- Statement of unpaid assessments: within 10 business days of a written request from an owner. It is not required if the association has a pending complaint against the owner.
- Also
- Annual financial statement to owners: within 90 days after the fiscal year ends.
- Copies and costs
- The board may adopt rules setting a reasonable fee for copies, including reasonable personnel costs.
- What may be withheld
- Personnel matters about a specific person and medical records, contracts or transactions under negotiation, communications with legal counsel on those or on litigation or criminal matters, disclosures that would violate law, executive session documents, and individual owner files other than the requester's.
- If the deadline is missed
- No penalty is written into this section.
- Record keeping
- Not less than the period in ORS 65.771 or other law, kept in Oregon. Certain records are kept permanently. Proxies and ballots are kept one year.
Condominiums
This act covers condominiums under ORS chapter 100.
- Who may ask
- A unit owner or a unit mortgagee.
- What starts the clock
- A written request for copies. A request to examine other records must be made in good faith for a proper purpose.
- Deadline
- Within 10 business days after a written owner request, the association must furnish the information listed in subsection (10). General examination of other records has no day deadline; the board sets reasonable rules on frequency, time, place, notice and manner.
- Also
- Written statement of unpaid assessments: within 10 business days of a written request from an owner.
- Also
- Annual financial statement: within 90 days after the fiscal year ends.
- Copies and costs
- A reasonable fee for furnishing copies, which may include reasonable personnel costs.
- What may be withheld
- Personnel matters and medical records, contracts under negotiation, communications with legal counsel, disclosures that would violate law, executive session materials, and other owners' individual files.
- If the deadline is missed
- No penalty is written into this section.
- Record keeping
- Not less than the period in ORS 65.771 or other law, kept in Oregon. Proxies and ballots are kept one year.
How HOAChime handles Oregon requests
HOAChime sets the deadline automatically from each association's state and type, counts 10 business days with Oregon holidays, and tracks the second clocks such as the unpaid-assessments statement. Reminder emails and a due-soon and overdue list cover every association. You can mark records withheld with the state's reason, find and black out Social Security, card, bank, licence, phone and email numbers before release, track copy charges as quoted, paid or waived, and keep a full history of each request.
Checked against the statute text on 2026-11-13. This page is a plain-English guide, not legal advice. Laws change; follow the citation links for the current text, and ask the association's attorney about a specific request.