North Carolina association records requests
North Carolina's condominium and planned community acts say association records must be reasonably available for examination, with no number of days. The 10 business days in those sections is for the statement of unpaid assessments, not for records inspection. The nonprofit corporation act adds a 5 business day notice that the owner gives before inspecting.
| Association | Deadline | Law |
|---|---|---|
| Condominiums | A reasonable timeno number of days for general records | N.C. Gen. Stat. 47C-3-118 |
| HOAs | A reasonable timeno number of days for general records | N.C. Gen. Stat. 47F-3-118 |
| Nonprofit associations | 5 business days' noticeowner gives notice before inspecting | N.C. Gen. Stat. 55A-16-02 |
Condominiums
This section of the North Carolina Condominium Act covers condominium associations.
- Who may ask
- Any unit owner and the owner's authorized agents.
- What starts the clock
- No written request is required for general records. They are to be made reasonably available.
- Deadline
- No number of days is set for general records. They must be reasonably available for examination as the bylaws and Chapter 55A require.
- Also
- The annual income and expense statement and balance sheet are due within 75 days (the statute does not say business or calendar) after the close of the fiscal year, at no charge.
- Also
- The statement of unpaid assessments is due within 10 business days after receipt of the request. This is not a records inspection deadline.
- Copies and costs
- The annual statement is free. The unpaid-assessment statement fee may not exceed $200, with an expedite fee up to $100. General copy costs are not addressed.
Planned communities (HOAs)
This section of the North Carolina Planned Community Act has the same structure as the condominium act.
- Who may ask
- Any lot owner and the owner's authorized agents.
- What starts the clock
- No written request is required for general records.
- Deadline
- No number of days is set for general records. They must be reasonably available for examination as the bylaws and Chapter 55A require.
- Also
- The annual income and expense statement and balance sheet are due within 75 days (the statute does not say business or calendar) after the close of the fiscal year.
- Also
- The statement of unpaid assessments is due within 10 business days of a written request. This is not a records inspection deadline.
- Copies and costs
- The annual statement is free. The unpaid-assessment statement is up to $200, with an expedite fee up to $100.
Nonprofit corporation act
The condominium and planned community acts refer to this act for associations incorporated as nonprofit corporations.
- Who may ask
- A member.
- What starts the clock
- A written notice at least five business days before the date the member wants to inspect and copy. For some records the member must show a good-faith proper purpose, described with reasonable particularity.
- Deadline
- This is a notice period. The owner gives at least 5 business days' written notice; the association then makes the records available at a time and place it specifies.
- What may be withheld
- The more sensitive records only on a good-faith proper purpose.
- What must be protected
- The membership list is subject to N.C. Gen. Stat. 55A-16-05.
How HOAChime handles North Carolina requests
HOAChime lets the company set its own target number of days per association, since North Carolina sets no number for general records, and still keeps the history. Second clocks such as the 10 business day assessment statement are tracked with North Carolina holidays. Reminder emails and a due-soon and overdue list cover every association, and a full history of each request is kept.
Checked against the statute text on 2026-11-13. This page is a plain-English guide, not legal advice. Laws change; follow the citation links for the current text, and ask the association's attorney about a specific request.