New York association records requests
New York has no statute that gives an association a set number of days to answer a records request. Condominium owners may examine the association's financial records at convenient weekday hours, and co-op shareholders and nonprofit HOA members must give at least 5 days' written notice before inspecting. A court can order inspection if an association refuses.
| Association | Deadline | Law |
|---|---|---|
| Condominiums | No set deadlinerecords open at convenient weekday hours | N.Y. Real Prop. Law 339-w |
| Cooperatives | 5 days' noticeowner gives written demand first | N.Y. Bus. Corp. Law 624 |
| Nonprofit associations | 5 days' noticemember gives written demand first | N.Y. Not-for-Prof. Corp. Law 621 |
Condominiums
This section covers condominiums under Article 9-B of the Real Property Law.
- Who may ask
- Unit owners.
- What starts the clock
- No written request is required by the statute. The records are to be available for examination.
- Deadline
- The statute sets no response deadline. The books of receipts and expenditures and the payment vouchers must be available for examination by unit owners at convenient hours of weekdays.
- Also
- The association must give all unit owners a written report of receipts and expenditures at least once a year.
- What may be withheld
- The statute lists nothing that may be withheld.
- If the deadline is missed
- The statute states no penalty.
- Record keeping
- No retention period is stated.
Cooperatives
Housing co-op corporations are business corporations, so the Business Corporation Law gives their shareholders a right to see certain records.
- Who may ask
- A shareholder of record, in person or through an agent or attorney authorized in writing.
- What starts the clock
- A written demand for a purpose reasonably related to the person's interest as a shareholder.
- Deadline
- The shareholder gives at least 5 days' written demand, then may examine the minutes and the shareholder record during usual business hours. This is a notice period, not an association response deadline. The statute does not say whether the days are business or calendar days.
- Also
- Annual balance sheet and profit and loss statement: on written request, the corporation has a reasonable time to prepare them.
- What may be withheld
- Inspection may be denied if the person refuses to sign an affidavit that the purpose is not an unrelated business purpose and that no shareholder list was sold or offered for sale in the past five years.
- If the deadline is missed
- No damages are stated. The supreme court may order inspection and other relief.
Nonprofit associations
N.Y. Not-for-Prof. Corp. Law 621(b), (e), (e-1)
HOAs incorporated under the Not-for-Profit Corporation Law fall under this section. The term homeowners association is not defined in it.
- Who may ask
- For minutes and the member list: a member of record for at least six months, or a holder of 5% of any class of capital certificates. For the HOA spending records in paragraph (e-1): any member of an HOA.
- What starts the clock
- A written demand for the minutes and member list. For paragraph (e-1), a request to the governing board.
- Deadline
- The member gives at least 5 days' written demand before examining the minutes and member list. This is a notice period, not an association response deadline. The statute does not say whether the days are business or calendar days. Paragraph (e-1) sets no deadline.
- What may be withheld
- Inspection of the minutes and member list may be denied if the member refuses an affidavit that there is no outside business purpose and that no member list was sold in the past five years.
- If the deadline is missed
- No damages are stated. A court may compel inspection.
How HOAChime handles New York requests
New York has no response deadline in these statutes, so HOAChime lets the company set its own target number of days for each association and still keeps the full history of every request. Records can be marked withheld with the reason, and Social Security, card, bank, licence, phone and email numbers can be found and blacked out before release. Copy costs are tracked as quoted, paid or waived.
Checked against the statute text on 2026-11-13. This page is a plain-English guide, not legal advice. Laws change; follow the citation links for the current text, and ask the association's attorney about a specific request.