Maine association records requests
Maine's Condominium Act makes the association's records available for examination and copying on 10 days' written notice from the owner that names the specific records. That is a notice period, not a separate response deadline. Maine has no HOA records statute.
| Association | Deadline | Law |
|---|---|---|
| Condominiums | 10 days' noticeowner gives written notice first | 33 M.R.S. 1603-118 |
Condominiums
This section covers condominiums under the Maine Condominium Act.
- Who may ask
- A unit owner or the owner's authorized agent.
- What starts the clock
- Written notice reasonably identifying the specific records (certified mail is not required).
- Deadline
- The owner gives 10 days' written notice naming the specific records. This is a notice period before inspection; the section sets no response deadline. The statute does not say business or calendar days. Inspection is during reasonable business hours or at a mutually convenient time and place.
- Extensions
- None stated.
- Copies and costs
- A reasonable fee for copies and for supervising the owner's inspection. Copies may be made by photocopy or other means, including electronic transmission on request if available.
- What may be withheld
- Personnel, salary or medical records of specific individuals; contracts under negotiation; existing or potential litigation or administrative proceedings; attorney-client or work-product communications; information whose disclosure would violate other law; executive session records of the board; and other owners' individual unit files. The association does not have to compile or synthesize information. Records may not be used for commercial purposes or purposes unrelated to association management or owner rights.
- If the deadline is missed
- The section states no penalty.
- Record keeping
- Receipts, expenditures and accounting records for 6 years; financial statements and tax returns for 3 years; ballots, proxies and voting records for 1 year after the vote or election. No limit is stated for other items such as minutes and governing documents.
How HOAChime handles Maine requests
Each association's state and type sets the notice period automatically, so the company can see when records must be ready for inspection. It sends reminder emails, shows a due-soon and overdue list across every association, and keeps a full history of the request. Records can be marked withheld with the state's reason, and copy costs are tracked as quoted, paid or waived.
Checked against the statute text on 2026-11-13. This page is a plain-English guide, not legal advice. Laws change; follow the citation links for the current text, and ask the association's attorney about a specific request.