Hawaii association records requests
Hawaii condominium owners can ask the board for records, and the board must give written authorization or a written refusal with an explanation within 30 calendar days. Board minutes are due within 15 days. Planned community associations have 60 calendar days to respond to a request for other documents.
| Association | Deadline | Law |
|---|---|---|
| Condominiums | 30 calendar daysauthorization or written refusal | HRS 514B-154.5 |
| Planned communities | 60 calendar daysauthorization or written refusal | HRS 421J-7 |
Condominiums
This section of the Hawaii Condominium Property Act covers condominium associations under chapter 514B, with related sections 514B-152 and 514B-154.
- Who may ask
- A unit owner and the owner's authorized agents.
- What starts the clock
- A written request. Certified mail is not required.
- Deadline
- The board must give written authorization or a written refusal with an explanation within thirty calendar days of receipt of the request. A shorter period applies if sections 514B-152, 514B-153 or 514B-154 set one.
- Also
- Board minutes are due within fifteen days (the statute does not say business or calendar) of receipt of the request.
- Extensions
- The section provides no extension. A shorter period applies where another section sets one.
- Copies and costs
- A reasonable fee for duplication, postage and stationery, with copies capped at $1 a page or portion. The financial statement and in-person review of minutes are free. Records on a download site are at no cost. The owner pays administrative costs over eight hours per year for examining financial records. The membership list is at cost with a signed affidavit.
- What may be withheld
- Records limited by HRS 514B-152 and 514B-154.2, and proxies, ballots and voting records subject to 514B-154(c).
- What must be protected
- Personal information such as account numbers and Social Security numbers may be redacted from management contracts.
- Website
- The association may provide records through a download site at no cost. This is not required.
- Record keeping
- No period is stated. Records are kept on the island where the project is located.
Planned community associations
This section of the Hawaii Planned Community Associations Act covers planned community associations under chapter 421J.
- Who may ask
- A member.
- What starts the clock
- A written request for other documents. Some documents are open without a request.
- Deadline
- The board must give written authorization or a written refusal with an explanation within sixty calendar days of receipt of the request.
- Also
- Minutes are transmitted within a reasonable period of time.
- Also
- Proxies and ballots are viewable for thirty days (the statute does not say business or calendar) after a meeting.
- Copies and costs
- The member pays duplication, postage and handling for minutes and examination costs. The board may condition approval of other-document requests on reasonable fees.
- What may be withheld
- Personnel records, individual medical records, business transactions in negotiation, privileged communications, complaints against individual members, and records whose release would violate law.
- Record keeping
- Approved board minutes at least five years. Proxies and ballots may be destroyed after the 30-day period.
How HOAChime handles Hawaii requests
Each association's state and type sets the deadline automatically: 30 calendar days for condominiums and 60 for planned communities, with a second clock for the 15 day minutes deadline. HOAChime sends reminder emails, shows a due-soon and overdue list across every association, and lets you mark records withheld with the state's reason. It finds and blacks out Social Security, card, bank, licence, phone and email numbers before release and keeps a full history of the request.
Checked against the statute text on 2026-11-13. This page is a plain-English guide, not legal advice. Laws change; follow the citation links for the current text, and ask the association's attorney about a specific request.