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Owner records requests, on time.
HOAChime is a records-request desk for companies that manage homeowner and condominium associations. It logs each owner's written request, counts the state's deadline for that association, builds the checklist Florida requires, and hides owners' personal details before anything goes out.
or write to hello@hoachime.com
The clocks HOAChime counts
When an owner asks in writing to see association records, state law starts a deadline. Miss it in Florida or California and the owner can collect damages or a penalty, plus attorney fees.
| Association | Deadline | Law |
|---|---|---|
| Florida condominiums | 10 working daysfrom the written request, with a checklist of records provided and withheld | Fla. Stat. 718.111(12) |
| Florida HOAs | 10 business daysfrom the written request | Fla. Stat. 720.303(5) |
| California HOAs and condominiums | 10 business daysfor this year's records; 30 days for the two years before | Cal. Civ. Code 5210 |
| Texas property owners' associations | 10 business daysfrom the certified-mail request, or a written notice and up to 15 more | Tex. Prop. Code 209.005 |
Plain-English summaries of each law, not legal advice.
What HOAChime will do
One place for every owner request across every association you manage.
Log every request
The date it arrived, how it arrived, and which association it is for, so the clock starts from the right day.
Count the right deadline
Working days or business days, holidays, certified-mail rules, and the extension notice Texas allows, for each state you work in.
Build the checklist
Florida condominiums must list what was provided and what was withheld, and keep that list for seven years. HOAChime writes it as you release records.
Hide personal details
Social Security, driver's license and account numbers, phone numbers and email addresses are found and blacked out for you to check before release.
Keep the record
What was sent, to whom, and when, ready if an owner disputes it.
Work alongside your software
Keep your accounting and management system. HOAChime handles the records requests.
From the makers of CivicRecordsOnline
CivicRecordsOnline handles public records requests for city clerks: state deadlines, redaction and a full audit trail. HOAChime brings the same work to association management.